WHAT IS DOCFLUENCE?

DOCFLUENCE is a versatile application designed for managing, viewing, and distribution of digital documentation. It consists of a set of services and integrations with external systems.

The application handles scanned documents that are already processed and stored within a folder structure containing information (metadata) about the scanned documentation. The output is a digital archive stored on predetermined devices, including a folder structure.

GOAL OF DOCFLUENCE

The goal of DOCFLUENCE is to streamline the search, insight, and access to documentation by enabling users to:
– Conduct searches within the archive using metadata derived from the existing folder structure and mapping codebooks to the metadata in the folders.
– Review metadata and scanned documentation, even when of reduced quality.
– Distribute source documentation taking into account predefined access rights.
– Provide open services for seamless integration with external systems.

Within Docfluence, system metadata serves as a means to outline the structure of various document types. A predefined folder structure contains metadata information, allowing for the mapping of metadata to specific folders. This metadata can be entered, managed, utilised in production, and employed in searches. This centralised approach ensures that descriptions for all document types within the Docfluence system are unified.

THE NEED FOR DOCFLUENCE

Companies in Serbia stand before an important task, since they are obliged to introduce electronic archiving of documentation as of January 1, 2024.
Today, when a possibility to improve all business segments with the use of information technologies emerged, a NEED for a more efficient and secure way of storing documents seems evident.
DOCFLUENCE, the state-of-the-art solution for digital archiving, guarantees data integrity and long-term document storage.

ADVANTAGES OF DIGITIZATION

Digitization is the first step towards a more efficient and secure way of storing documents. Manual extraction of information from paper documents has been proven to be expensive, inefficient, and highly error-prone.

WHY CHOOSE DOCFLUENCE?

Digital archiving involves managing various tasks like data storage, migration, preservation, and metadata management, necessary for storing and organizing digitized information effectively.

With the rapid growth in digital content over the last two decades, storing, accessing, and preserving digital data have become essential. For secure long-term data storage with easy access, digital archiving with help from DOCFLUENCE offers the best solution, ensuring critical business data remains accessible when needed.